The main functions and responsibilities of the Senior Investments Officer- Back Office & Compliance include but are not limited to the following: -
- Validate documents to ensure the information is up to date and accurate to ensure decisions made are correct.
- Treasury Management Operations in line with Cashflows and fund obligations.
- Attending to audit requests and queries and ensuring that these are resolved timely.
- Monitoring the effectiveness of systems, policies and procedures used in the delivery of back-office service, to identify gaps and develop solutions for the gaps identified.
- Ensure due-diligence on investment transactions is conducted to identify and address any risk exposures in a timely manner.
- Ensure the reconciliation of investment transactions with stakeholders to ensure investment data is correctly documented and reported in order to assist make informed investment decisions.
- Ensure the clearing of transactions to ensure investment transactions happen within the stipulated time for enhanced returns on investment decisions.
- Prepare reports on investment back office to ensure challenges are identified and solutions to the challenges made for enhanced efficiency and effectiveness in back-office operations.
- Monitor the improvement on the current projects/ investments in all asset classes, to ensure management is aware of any challenges that require to be addressed.
- In cases of default of investments transactions, follow-up with counterparties until such default is settled.
- Report NHIMA’s back office incidents to the Manager- Investments, and recommend relevant actions to be taken, to ensure appropriate strategies are developed and implemented to prevent recurrences.
- Coordinate with any outsourced back office(s) to easily monitor and control all NHIMA’s back-office operations for enhanced service delivery.
- Check the data flow between the front office and any outsourced back office to ensure that systems are properly reconciled and accurate.
- Coordinate the update of project records/ asset financing investments, agreements, contracts and documents to ensure the documents are well updated and maintained for easy retrieval of supporting documents.
- Ensure that data is correctly captured into the Investments Software to ensure timely generation of information from the system.
- Ensure that all investments transactions are settled with counterparties within the shortest time period as guided by governing processes, policies and procedures.
- Maintain daily manual records of all the NHIMA’s investments transactions in order to keep a clean investment record.
- Carry-out out advanced and detailed valuations of Fixed Income Securities, Equities (Private and Listed) and other Investment products as per best practice.
- Ensure that collateral obtained from counterparties (i) documented (ii) reconciled, and (iii) managed efficiently to ensure smooth investment transactions.