The key functions of the role will include but not limited to;
- To plan and organise the development of the Authority’s Annual Procurement plans in order to ensure that all departments submit their departmental plans in good time to the Procurement Unit;
- Monitoring of performance of the Procurement Plan ( Planned Activities against Actual) and giving periodical reports to Head Procurement and Supplies Unit for onwards implementation by Management;
- Timely supervision and preparation of regulatory compliance reports for Submission to ZPPA;
- Organise NHIMA PC meetings and ensure that PC papers are submitted to members in good time;
- Providing secretarial services to the NHIMA Procurement Committee in liaison with Head Procurement and Supplies Unit;
- Ensure timely submission of NHIMA PC Minutes to ZPPA ;
- Following up action on implementation of recommendations by the NHIMA PC;
- Ensure suppliers and contractors deliver services as per agreed timelines
- Monitoring of procurement of goods, works and services by NHIMA in the Public Sector to ensure transparency and accountability in the procurement process;
- Deciding on day-to-day operations and preparing individual work plan to ensure smooth implementation of programmes and activities for the Unit;
- Ensure timely responses for all reports and clarifications requested by ZPPA;
- Maintain a Risk Register and implement mitigation measures in liaison with the Audit and Risk Department;
- Maintenance of NHIMA Supplier Register ;
- Procurement of goods, services and works in order to ensure their timely availability;
- To ensure that all procedures related to issuance, receiving, dispatching of materials are adhered to;
- To carry out any lawful task as may be delegated by the supervisor.