The responsibilities of the officer will be;

⦁To prepare draft bidding documents for Goods and Works in accordance with the approved procurement plan for review by the supervisor,

⦁To help prepare periodic and ad-hoc’ procurement and supplies reports to facilitate decision making and enhance accountability,

⦁To update and maintain Supplier profile and registration,

⦁To prepare evaluation reports and procurement committee papers for the review of the supervisor,

⦁To undertake market research to ensure procurements are sourced from the most competitive sources,

⦁To prepare the required information to help draft contracts for onwards clearance by the legal department, 

⦁To ensure that all procurement records including NHIMA supplier database, NHIMA Contract Register and NHIMA Procurement Register are properly kept and up to date in order to enhance accountability.

⦁To administer tender closing and opening and prepare tender opening reports from the eGP system, and

⦁Ensure timely matching and verification of supplier and service provider’s invoices for onward transmission to the Finance and Investments Department.

⦁Grade twelve (12) School certificate or its equivalent with 5 ‘O’ levels with credit or better including Mathematics and English Language, 

⦁Bachelor of Science in Purchasing and Supply or its equivalent with a valid practicing license, and

⦁Demonstrable experience in procurement with at least 3 years in a procurement field.

⦁Must have high levels of integrity and ethics,

⦁Must have strong analytical and processing skills, 

⦁Must be detail-oriented and a highly organized self-starter, 

⦁Must be an effective communicator,

⦁Proficiency in office applications such as Word, Excel, PowerPoint and many other relevant applications,

⦁Honest and reliable with high moral strength,

⦁Must be Innovative and proactive,

⦁Must have a high degree of attention to detail, 

⦁Tact and diplomacy; and

⦁Must be conversant with the use of the electronic government procurement eGP system.