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Reference: NHIMA-VAC-14
Position
Department
ICT
Health Insurance Services(HIS)
Public Relations
Finance & Investments
Quality Assurance & Accreditation
Human Resource & Administration
Procurement
Audit & Risk
Research & Planning
Legal & Board Services
General Management
Type
Temporal
Fixed Term Contract
Internship
Permanent
Location
Lusaka
Ndola
Kitwe
Key Functions/Responsibilities
<p>This role will report to the <strong>Manager – Governance & Regulatory Affairs </strong>and will primarily be responsible for the following:</p><p><strong>Primary Responsibilities:</strong></p><p><strong>Board Services and Stakeholder Management </strong></p><ul><li>Preparation and Compliance to Board Schedule. </li><li>Prepare for Board and Committee meetings;</li><li>Attend to distribution of Agendas and Notices of meetings;</li><li>Ensure comprehensive record of actions agreed at the meetings are maintained and the resolutions are drafted, conveyed and implementation follow up;</li><li>Attend to logistical preparations for Board travels;</li><li>Attend to assistance in minute taking of the Committee and Board meetings;</li><li>Attend to collating reports and Board packs in readiness for Committee and Board meetings; </li><li>Assist the Manager – Governance & Regulatory and Authority Secretary Affairs in all aspects related to Board Governance and provision of other Board Services;</li><li>Assist in managing and collaborating with other stakeholders in matters arising out of the internal operations of the Authority;</li></ul><p> </p><p><strong>Internal Legal Advisory & Support</strong></p><ul><li>Keep up with current changes in laws and contribute to the enhancement of the knowledge base of the Authority’s legal function;</li><li>Render legal advice on any new government policy or legislation, or changes to government policy or legislation which might impact the Authority;</li><li>Provide advice and guidance to Authority management on staff related legal issues;</li><li>Provide advice and guidance on procurement and insurance issues;</li><li>Attend to conveyancing in matters where the Authority has an interest;</li><li>Undertake legal research in matters of interest to the Authority; and </li><li>Provide timely legal opinions and legal support to the Authority.</li></ul><p> </p><p><strong>Policy Management </strong></p><ul><li>Render legal advice on policy and regulatory affairs of the Authority;</li><li>Undertake amendments, development and review of legal, policy and regulatory frameworks of the Authority;</li><li>Conduct review of legislation, government policy and guidelines to ensure that the Authority is compliant to the established and new laws or regulatory standards;</li><li>Develop and maintain a Policy register;</li><li>Ensure that the departmental risk register is periodically updated;</li><li>Provide advice and guidance to the Authority’s administrative function on matters relating to governance to ensure that all internal policies and procedures comply with relevant legislation and make recommendations for change where necessary; and</li><li>Attend to all legislative review processes of the Authority.</li></ul><p> </p><p><strong>Civil Litigation </strong></p><ul><li> Prepare legal advice on the merits and de-merits of cases the Authority is or may be involved in;</li><li>Conduct reviews on-going cases;</li><li>Conduct research, prepare and file the appropriate Court documents in respect of any litigation matter; </li><li>Ensure that all matters before the Courts are tracked; and</li><li>Represent in the Authority in litigation matters before the Courts.</li></ul><p><strong>Arbitration</strong></p><ul><li>Conduct research, prepare, and file the appropriate documents in Arbitration matters; and</li><li>Represent the Authority in Arbitration proceedings.</li></ul>
Education and Experience
<ul><li>Grade twelve (12) School certificate with 5 Merits which should include English Language;</li><li>Bachelor’s degree in Law from a recognised University;</li><li>At least five (5) years’ work experience in in the legal profession, preferably in an organization of similar size and scope in legal complexity;</li><li>Post Graduate Diploma in Legislative Drafting is an added advantage; and </li><li>Member of the Law Association of Zambia with a valid Practicing Certificate Valid Practicing Certificate.</li></ul>
Attributes and skills
<ul><li>Must be an effective communicator;</li><li>Must be proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars;</li><li>Must have excellent analytical skills;</li><li>Must have demonstrated ability to offer sound legal advice and representation;</li><li>Must have excellent interpersonal and communication skills;</li><li>Must have exceptional attention to detail;</li><li>Must possess business acumen at operational and strategic level;</li><li>Must have ability to work in collaboration with people at various levels and from different backgrounds; </li><li>Must be assertive and result oriented;</li><li>Must have good interpersonal skills and organisational skills; and</li><li>Must have excellent time management skills and ability to prioritize.</li></ul>
Years experience
Deadline
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