HUMAN RESOURCE AND ADMINISTRATION OFFICER

The role will be responsible for carrying out human resource operations of the National  Health Insurance Project (NHI-P) within the Human Resource & Administration Department.

Key Functions/Responsibilities

The key functions of the role will include but not limited to;

Human Resources

• Participating in the recruitment activities as required,
• Coordinating all on boarding and staff orientation programs,
• Responsible for timely roll out of probation assessments, annual appraisals and processing these for follow up action,
• Coordinating all training and other performance interventions activities and logistics ,
• Responsible for all exiting and departure employees’ processes and controls,
• Assist in coordinating staff development and training programs,
• Providing support in drafting HR correspondence,
• Processing payroll and collaborating with Finance Manager for final payments,
• Processing statutory obligations such as NAPSA, NHIS, Workers’ WCFCB 
• Maintaining employee benefits, employment status and similar records that support the basis on which decisions are made,
• Processing of employee disciplinary and grievance matters,
• Processing of documentation and preparing scheduled and ad-hoc reports related to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc, and
• To perform other tasks related to the role as may be delegated from time to time.

Administration:

• Oversee that all assets of the Project are managed in the asset register
• Manage office supplies for the project 
• Help manage the office fleet in relation to fuel ,vehicle maintenance ,compliance 
• Manage training both internal and external 
• Track Human Resources and administration budgets 
• Manage office events both onsite and offsite 

• ‘Grade twelve (12) School certificate or its equivalent with 5 merits which should include English Language and Mathematics;
• Minimum of a Diploma in Human Resource Management or any related field with five (5) years of working experience in a similar role; or a Degree in Human Resource Management or any related field with at least three (3) year of working experience in a similar role; and
• Preferably experienced working in a Project Closeout environment 
• A Member of Zambia Institute of Human Resource Management.

• Must have good oral and writing skills;
• Must be proficient in computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel); scheduling appointments/updating calendars;
• Must have general knowledge of the Zambia employment laws and practices;
• Possess skills in database management and record keeping;
• Must have good interpersonal skills and organisational skills.
• Must multitask and understand the best practises in Human Resource and Administration
• A self starter with  advanced multi tasking skills